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Team and Coordinators

The other Coordinator positions may require varying amounts of pre & post season volunteer hours as well as updating any training material for the position. As with the Board Member positions, please feel free to contact the person in the position you are interested in or the Volunteer Coordinator for more information.

There are some benefits in signing up for Coordinator positions. 1) Your family's volunteer obligation will be fulfilled for the season. 2) You have the same position every meet allowing you to put your own touches on it (within NWAL regulations). 3) Some positions have co-leads & assistants, so you would be able to share duties. 4) You get first choice of the same position the following season.

Whether you are a veteran swim team family or are new to the sport, there is a place for you to help! The full-season Coordinator positions are an excellent way to fulfill your volunteer obligation, and to be a part of a GREAT volunteer TEAM!

Full Season Coordinator Volunteers Description

Officials Coordinator (NWAL Certification)

Board Member Contact:  President

Wayne Lewoczko The Officials Coordinator should be an experienced swim meet referee and NWAL certified.  They will provide management of the on deck assignments and rotations for home meets, assist with management as needed at away meets, and work to recruit and train additional Marlins Officials.
Clerk of Course (Board/NWAL Certification) Mindy Lara The Clerk of Course is responsible for the management of the swimmer event registration process for the association. Duties will include collection and maintenance of event registration data and communication of meet entry data as required by the current Northwest Aquatic League (NWAL) Rule Book.

Ready Bench Coordinator

Board Member Contact:  Clerk of Course

Kay Sugarbaker The Ready Bench Coordinator manages the overall Ready Bench process and team for Marlins home meets.  The ready bench team (seaters, walkers, callers) is responsible for keeping the swim meet moving smoothly.  They sequence the swimmers into the correct heat and lane assignments - ready to swim and making sure the scribes have the swimmer’s information to record the swimmer’s time.

Computer & Scoring Coordinator (NWAL Certification)

Board Member Contact:  Clerk of Course

OPEN

The Computer and Scoring Coordinator is responsible for loading swimmer data into meet management software and exchanging same with opposing team, generating “heat sheets” for the meet, generating event data sheets, inputting race results, posting race results and exchanging race results with opposing team.  NOTE:  For Marlins home meets at the CISD Natatorium, the Nat staff run the computers during the meet.

Volunteer Co-Coordinator 

Board Member Contact:  Vice President

 

Kelly Holland The Volunteer Coordinate is the hub of the Marlins volunteer organization.  The Volunteer Coordinator assists with training volunteers, filling open positions, maintaining the online volunteer tracking system, working with the other teams to synch up on volunteer needs, and providing general management of the other Coordinator and Volunteer positions. Includes the former role of Age Group Coordinator
Volunteer Co-Coordinator Kay Sugarbaker  

Relay Coordinator (NEW for 2017)

Board Member Contact:  Clerk of Course

Ryan Leishman The Relay Coordinator will assist the Clerk of Course at all meets by checking in relay teams for both morning and afternoon events.  It is important that we have an accurate assessment of who is in attendance, who may have left early, etc so that our relays can be updated and we can avoid having no-show relay teams.

Timer & Scribe Coordinator

Board Member Contact:  Team Rep

Erin Jones

The Timer & Scribe Coordinator provides general management and training of the Timers and Scribes at swim meets (including Marlin Mania).  For Marlins home meets, this Coordinator will handle lane assignments and conduct the Timer/Scribe meeting before the meet begins.  For away meets, this Coordinator will ensure that all assigned Marlins timer/scribe positions are filled and that shift change occurs smoothly.

Awards & Ribbons Coordinator

Board Member Contact:  Registrar

Jessica Davies & Anjea Neff The Awards & Ribbons Coordinator is responsible for coordinating the purchase and issue of all awards and ribbons for each meet and the end of season function.  This Coordinator also works with the Volunteer Coordinator to make sure that volunteers are identified and present to prepare the ribbons, file the ribbons, and keep track of the ribbon/award box.  NOTE:  This is a good volunteer position for parents who have limited availability to work during swim meets.

DJ/Announcer

Board Member Contact:  Team Representative

N/A for 2018 Season Only This position is required for home meets only and is responsible for Announcing event calls to the ready bench, making any special announcements requested by meet officials or team representatives.  The Marlins has speakers/mixer/mic.  You would optionally need a laptop or other device with FAMILY FRIENDLY music.

Wet Shop Coordinator

Board Member Contact:  Treasurer

Beth Vu The Wet Shop Coordinator is responsible for coordinating the purchase and sale of all “Marlins Gear” and other swim or team related products.  This is includes managing inventory, recommending products to the Board and placing orders, scheduling and setting up Wet Shop times during practices and setting up Wet Shop at Marlins home meets.  They manage a small team of volunteers to assist with Wet Shop.

Fundraising/Special Event Coordinator

Board Member Contact:  Secretary

Brian Luscomb The Event Coordinator assists the Marlins board and coaching staff with the planning, orders, and volunteer management for the teams social and fundraising activities.

Photographer/Facebook/Shutterfly

Board Member Contact:  Secretary

Erin Jones This Coordinator manages the Marlins general social media presence.  NOTE:  The Marlins photographer is usually permitted on deck during swim meets and at limited practices.

Web Site

Board Member Contact:  Registrar

Michelle Stephens This position serves as the Web Master for our team web site.  This includes: 1)Management of web site registration with ISP/domain, 2) Overall set-up and general maintenance of the site, 3) Guidance and training for use of the site by board members and position coordinators, 4) Guidance and review of material posted to the site by board members and position coordinators, 5) Management and administration of swimmer/parent user id & password system, 6) Occasional review of web site links to insure functionality of same.

Set Up/Take Down

Board Member Contact:  Team Representative

Open The Set Up/Take Down Coordinator will manage a small team of volunteers for all Marlins meets.  For home meets, set up and take down consists of marking the seating areas for home and away teams, setting up Ready Bench area and then ensuring that all areas are clean at the conclusion of the home meet.  For away meets, the Coordinator will need to get the shade tents from the Marlins storage (or identify someone to do this), have the tents at the meet location well before the start of the meet for setup, and return the tents back to storage.  NOTE:  Ideally the Set Up coordinator has a pickup truck or other vehicle that can transport 12 to 15 shade tents.
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